Here's what you need to keep in mind about email... Email is NOT work. Email is Interruptions. Email is Exceptions. Communication should NOT interfere with real work (i.e. productivity).
1. Record a voicemail greeting, in your own voice, which suggests...
"Sorry I missed your call... Please keep trying to reach me live.
Or, for a fast reply, please send me a text message, or an email..." 2. Get all communications instantly using an Android phone's
universal Notification Bar inbox. 3. Use Google Voice's "notifications via email" features to be
instantly notified of: incoming voicemail messages, text messages,
emails, and even missed calls. 4. Reply quickly with a one-line reply. Instantly click Send, then
click Archive. Get back to productive work. 5. DO NOT REPLY... if the message is just informational, or chat.
Take a quick skim of it. If you need to give it more attention, or
read it more carefully later, then "Star" it and instantly click
"Archive". Replying to a chatty message almost always generates....
more chatty messages.... endlessly. One of the most powerful
communication tools you have is simply to... Not Reply. 6. Don't let a message take your attention away from what you're
working on. If a message is going to need further attention, or needs
added to your To Do list or Projects Outline, then "Star" the message
in Gmail and click "Archive". Later, when you are at your desk and
it's time to do so... Use your Gmail "Priority Inbox" feature to go
through each of the "Starred" and "Read" emails and copy & paste them
into the appropriate To Do list or Projects Outline or whatever...
Then, Archive them. NOTE: In Gmail's Priority Inbox, set the center
section to "More Options" --> "Starred"... so that it shows "All
Starred". This way, you can Star an item and then Archive it. It
will still show up in the center section until you Un-Star it (marking
that you have handled it, or copied the relevant information to the
appropriate list to be dealt with). 7. Save, and Carefully Organize, all documents in a shared Dropbox
account. Use the Dropbox "Pack Rat" feature to save every version
forever -- even if it gets deleted. 8. Use Google Docs only when you need to simultaneously edit a single
document, spreadshret, etc. 9. Use Google Calendar to share and collaborate on calendars for
different purposes. 10. Use Android phones with its specialized Apps for: Gmail, Google
Calendar, and Dropbox, for superior mobile productivity.... even from
your phone. ALSO: Great Video on this topic: http://is.gd/flBfn
Only Love, Bruce & Ed There's only one.... http://OnlyOneTV.com ;) You can text message or call me on: 646-580-0022 Contact us here: http://is.gd/dyFUR
1. Record a voicemail greeting, in your own voice, which suggests...
"Sorry I missed your call... Please keep trying to reach me live.
Or, for a fast reply, please send me a text message, or an email..." 2. Get all communications instantly using an Android phone's
universal Notification Bar inbox. 3. Use Google Voice's "notifications via email" features to be
instantly notified of: incoming voicemail messages, text messages,
emails, and even missed calls. 4. Reply quickly with a one-line reply. Instantly click Send, then
click Archive. Get back to productive work. 5. DO NOT REPLY... if the message is just informational, or chat.
Take a quick skim of it. If you need to give it more attention, or
read it more carefully later, then "Star" it and instantly click
"Archive". Replying to a chatty message almost always generates....
more chatty messages.... endlessly. One of the most powerful
communication tools you have is simply to... Not Reply. 6. Don't let a message take your attention away from what you're
working on. If a message is going to need further attention, or needs
added to your To Do list or Projects Outline, then "Star" the message
in Gmail and click "Archive". Later, when you are at your desk and
it's time to do so... Use your Gmail "Priority Inbox" feature to go
through each of the "Starred" and "Read" emails and copy & paste them
into the appropriate To Do list or Projects Outline or whatever...
Then, Archive them. NOTE: In Gmail's Priority Inbox, set the center
section to "More Options" --> "Starred"... so that it shows "All
Starred". This way, you can Star an item and then Archive it. It
will still show up in the center section until you Un-Star it (marking
that you have handled it, or copied the relevant information to the
appropriate list to be dealt with). 7. Save, and Carefully Organize, all documents in a shared Dropbox
account. Use the Dropbox "Pack Rat" feature to save every version
forever -- even if it gets deleted. 8. Use Google Docs only when you need to simultaneously edit a single
document, spreadshret, etc. 9. Use Google Calendar to share and collaborate on calendars for
different purposes. 10. Use Android phones with its specialized Apps for: Gmail, Google
Calendar, and Dropbox, for superior mobile productivity.... even from
your phone. ALSO: Great Video on this topic: http://is.gd/flBfn
Only Love, Bruce & Ed There's only one.... http://OnlyOneTV.com ;) You can text message or call me on: 646-580-0022 Contact us here: http://is.gd/dyFUR
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